Ensure the budget head is explicitly written down using the standard 7-tier accounting system.
Access the spreadsheet via the AP Treasury Portal File Directory. aptc form 58 excel format link
Input the cumulative expenditure spent so far, including the current bill. Ensure the budget head is explicitly written down
Calculate the remaining unspent budget balance after the deduction of this bill. Step 4: Verification and Signatures aptc form 58 excel format link
Enter the 7-tier budget code (Major Head, Sub-Major Head, Minor Head, Group Sub-Head, Sub-Head, Detailed Head, and Sub-Detailed Head). Step 2: Voucher Itemization & Sub-Vouchers